Property managers and owners need to know where every dollar came from and where it went — by property, by vendor, and by account. Work Digital Accounting filing system links receipts, invoices, vendor records, and tenant activity to the property they belong to so reports always trace back to evidence.
Every transaction can be filed to a specific property and rolled up across a portfolio. You can see what each property earns, what it costs to operate, and which expenses are repair vs. capital — all on the same screen as the documents that back them.
When a plumber sends a bill, it gets connected to the property it served, the vendor record, and the right chart of accounts category. Pull up the property and see every receipt; pull up the vendor and see every property they’ve worked at.
Multi-property operators routinely run several legal entities. Work Digital Accounting keeps tenants, properties, and entities linked the way the real-world relationships exist — so an owner statement reflects the actual structure of the operation, not a flattened export.
Find a repair receipt by searching the property, the vendor, the account, the date, or the invoice it supported. Documents are not orphaned in a folder — they live where any side of the transaction can find them.
Owner statements, P&L by property, and cash flow rollups are generated from the same document-backed ledger your team is working in. There’s no separate reporting layer with reconciliation gaps — the books and the reports are the same source of truth.
Posted entries are immutable, reclassifications carry their reason, and every supporting document stays attached. When an owner, accountant, or auditor asks how a number was produced, the evidence is one click away.
Yes. Receipts and bills can be split across properties, accounts, and entities so a shared expense (insurance, utilities, shared services) reflects the actual allocation instead of being parked on one property.
Yes. Permissions can be scoped so owners, auditors, and partners only see the properties and entities they’re entitled to.
They enter the Needs Attention queue and are held until the property and account fields are assigned, which prevents shared-services costs from accidentally hitting the wrong property.
Yes. The chart of accounts supports a separation between repair expense and capital improvements, and supporting receipts and photos can be attached to either side so the depreciation history is defensible.