Most construction bookkeeping software treats receipts and jobsite work as an afterthought. Work Digital Accounting connects every receipt, invoice, vendor, and jobsite photo to the project, account, and entity it belongs to — so a project record is the same as the financial record.
Materials runs, equipment rentals, fuel stops, and subcontractor invoices all carry receipts that should never live in a glove box or a foreman’s text thread. Work Digital Accounting routes every receipt to the right project and chart of accounts so a transaction is never an orphan number on a P&L.
Every receipt — emailed, texted, photographed, or imported from a bank feed — lands in an intake queue, gets matched to its vendor and chart of accounts entry, and is connected to the jobsite or project it supports. Pull up a vendor and see every receipt across every project; pull up a jobsite and see every dollar that moved through it.
Field crews take photos anyway. Work Digital Accounting lets those photos be categorized as project documentation and linked to the invoice, change order, or vendor record they support — so when a customer questions a draw, the evidence is already attached to the line item.
Receipts and bills with missing vendors, missing accounts, or unclear jobsites land in a Needs Attention queue instead of getting filed wrong. Office staff move documents through a clear workflow until every entry has the entity, account, and project context it needs.
Posted journal entries are immutable, every change carries an audit trail, and supporting documents stay attached to the financial records they justify. When an auditor, lender, or owner asks why a number exists, you can answer with the document that backs it.
Builders running several entities (operating company, holding company, equipment LLC) keep their books cleanly separated while still having executive visibility across everything in one login. No commingling, no exporting between systems.
Most construction bookkeeping software treats jobsite documentation as a separate add-on. Work Digital Accounting was built so that receipts, photos, vendors, and accounts are connected from day one — you can retrieve any document from the vendor side, the property side, the project side, or the chart of accounts side.
Yes. Vendor records carry 1099 readiness fields and roll up payments across every project, so 1099 reporting reflects the actual work that happened across all jobsites.
It enters the Needs Attention workflow. Office staff are prompted to assign the missing fields before the document is filed, which prevents miscategorized expenses from quietly polluting reports.
Yes. Receipts can be sent in by SMS, email, or photo upload from a phone. The categorization and bookkeeping happens after intake — the field never has to touch the chart of accounts.